Newsletter – July 2023 – NAVIGATING  THE RULES OF GDPR

July at a Glance

Wednesday, July 19th Muharram/Islamic New Year (Tentative Date)

Thursday, July 28th

Tisha B’Av/Jewish Holiday

Friday, July 28th

Ashura/Muslim holiday

(Tentative Date)


Safeguarding the Learner’s Information

J Williamson, Toronto, Canada – June 12th, 2023 In an era where data privacy is of utmost importance, educational institutions must adhere to strict regulations to protect the personal information of students. One such regulation is the General Data Protection Regulation (GDPR), which sets guidelines for the collection, storage, and usage of personal data. Understanding the rules pertaining to GDPR is essential for educational institutions to maintain compliance while safeguarding students’ information.

Under GDPR, educational institutions must ensure the following:
Lawful Basis:
Institutions must have a lawful basis, such as consent or contractual necessity, for processing students’ personal data. They should clearly communicate to students and their guardians the purpose of collecting the information and obtain consent where required.
Data Minimization:
Institutions should collect only the necessary data relevant to the educational process and avoid excessive or irrelevant information. Students’ sensitive data should be handled with extra care and protected with appropriate security measures.
Data Security:
Educational institutions must implement robust security measures to protect students’ information from unauthorized access, disclosure, or loss. Encryption, access controls, and regular security assessments are vital to ensure data security.
Safeguarding the Learner’s Information
Data Retention:
Institutions should establish clear retention policies, specifying the duration for which student data will be stored. Personal data should be securely deleted or anonymized when it is no longer needed for educational purposes.
Rights of Data Subjects:
GDPR grants certain rights to individuals, including students. Institutions should inform students about their rights, such as the right to access their data, rectify inaccuracies, and request erasure or restriction of processing.
Data Sharing:
If sharing student data with third parties, institutions must have appropriate safeguards in place, such as data processing agreements and ensuring that the third party complies with GDPR regulations.
Compliance with GDPR not only protects students’ personal information but also fosters trust between educational institutions, students, and their families. It is essential for institutions to stay updated with GDPR guidelines, conduct regular data protection impact assessments, and provide ongoing staff training to ensure a culture of data privacy and security.
By prioritizing the principles of GDPR, educational institutions can create a safe and secure environment for students while upholding their legal and ethical responsibilities regarding data protection.

Canadian Open Learning College and AccordAI; a winning Partnership

AccordAI and Canadian Open Learning College (COLC) are thrilled to announce their partnership, marking an exciting milestone in the world of open learning. This collaboration represents a celebration of shared vision and dedication to revolutionizing assessment practices. By combining AccordAI’s expertise in advanced assessment methodologies with COLC’s commitment to providing exceptional education, students can expect a transformative learning experience. This partnership signifies a commitment to innovation, personalization, and the pursuit of excellence. Both AccordAI and COLC look forward to celebrating the positive impact this collaboration will have on students’ educational journeys, paving the way for a future of enhanced assessment in open learning.

Lucy Wycliff, Superior Officer AccordAI says, ‘With their superior and user-friendly platform, learners can fully immerse themselves in their work and progress swiftly. COLC is committed to delivering only the finest courses to the Canadian public, ensuring learners have confidence in their studies and future outcomes. This dedication provides learners with the assurance that they are receiving top-quality education and equips them with the skills and knowledge they need for success. The focus on excellence and streamlined learning experience sets COLC apart, fostering an environment where learners can thrive and achieve their goals. We are thrilled about this exciting partnership and eagerly anticipate a promising future ahead together.’

Canadian Open Learning College, a Canadian-owned and operated institution, is dedicated to providing a platform for esteemed Canadian course providers, including renowned institutions like Canadian National. These providers offer superior quality courses that are accredited by academic credits with AccordAI’s accreditation system. AccordAI’s innovative learner hours system accurately measures the effort and commitment students put into their studies, showcasing their dedication and achievements. This transparent system quantifies the amount of work completed by students, providing a tangible representation of their accomplishments. By partnering with exceptional Canadian course providers and implementing the learner hours system, COLC ensures that learners receive accredited and high-quality education while recognizing their hard work and dedication.

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